This new type of benefit offers more customization on benefit design, which can make the setup process lengthy. No worries, though, PeopleKeep makes it easy with our simple software setup and this step-by-step guide!
Step 1: Design your benefit
First, decide whether you'd like to offer the benefit to all employees, or only certain classes of employees.
If you decide to use classes of employees for your benefit design, you'll have a set list of class options to choose from.
Whether you choose several classes of employees, just one class, or you offer the benefit to all employees, you can also choose to give a higher amount to employees with a family. For each class, determine if you'll vary the benefit amount by family status or offer the same amount to all employees.
Step 2: Add your people
You'll start with completing your own account by indicating your employment status so the account can determine you're eligible for the benefit.
Next, all employees that fit the criteria of the class(es) you created should be added. When adding your employees, you'll be asked for the following information:
- First and last name
- Email address
- Hire date (or confirmation that they were hired before the benefit launch date)
- Employment Status
- Employment Class if they are of an eligible employment status
You can also add other admins, including CPAs and other contracted help at this time.
Step 3: Add other admins
If you added employees or CPAs that should have administrative privileges, you can select them from the Add another admin drop-down option to make sure their accounts are set up with admin access from the start. This can be changed later as well.
You'll also be asked to name the primary benefit contact so PeopleKeep knows who to reach out to with specific benefit administration questions.
Step 4: Complete your set up
This step requires your EIN as the last step in creating the legal documents for your benefit. Once the EIN is entered, you'll be able to read and e-sign the legal documents and launch the benefit.